Who this is for
Residential cleaning services, janitorial / commercial cleaning, Airbnb turnover cleaners, move-in / move-out specialists, post- construction cleanup, and recurring weekly or bi-weekly services.
What goes on a cleaning invoice
Property address (Ship To). Critical for clients with multiple properties (landlords, Airbnb hosts, property managers). The Bill To is who pays, Ship To is where you cleaned.
Frequency in the Notes. Recurring cleaning (weekly, bi-weekly, monthly) sets expectations for both sides. Stating it on the invoice anchors the relationship.
Add-on lines visible even at zero. Showing "Deep clean: $0" rather than omitting the line entirely tells the client this is available and what it costs — useful for upsells without being pushy.
Bonded and insured language. A short line in terms confirming this is a real, insured business measurably improves trust on first-time invoices.
Pricing patterns
- Per visit, flat-rate (most common for residential recurring)
- Per hour with a minimum (e.g., $35/hr, 2-hour minimum)
- Per square foot (commercial)
- Tiered packages (basic / deluxe / move-out)
Satisfaction guarantee
The industry-standard clause: "Satisfaction guaranteed — any issues reported within 24 hours will be re-cleaned at no charge." Putting it on the invoice signals confidence and measurably reduces refund requests.
How to use this template
- Open the cleaning template.
- Put the property address into the Ship To field.
- Update the standard cleaning rate and add any deep-clean add-on hours.
- Adjust the frequency note for the actual cadence.
- Download the PDF.