Invoicing guides

Honest, specific articles on how to invoice, what to charge, and how to get paid faster. Written by someone who has done this for a decade.

• How to write an invoice: a practical 2026 guide

  Every field that belongs on a well-formed invoice, in roughly the order it should appear, plus the five mistakes that delay payment.

• What does Net 30 actually mean?

  Plain-English explanation of Net 7, Net 14, Net 30, Net 60, EOM and 2/10. When to use each and how each one changes your cash flow.

• Invoice vs receipt vs bill: what is the difference?

  An invoice asks for payment. A receipt confirms it. A bill is the same thing as an invoice, named from the other side of the table.

• How to invoice as a freelancer: US, UK and Canada

  1099-NEC, VAT registration, GST/HST, quarterly estimates, the deductions worth tracking, and when it makes sense to incorporate.

• International invoicing: VAT, GST and reverse charge

  When to charge tax across borders, registration thresholds by country, and the magic phrases that keep your client legal.

• Following up on unpaid invoices, with templates

  Three follow-up emails calibrated for one, seven and thirty days overdue. Plus when to pick up the phone and when to pause the work.

• Invoice numbering conventions that scale

  Why invoice numbers must be sequential, the four formats people actually use, and what to do when an invoice has to be voided.

• Get paid faster: 12 tactics that actually work

  Twelve specific clauses, habits and tech setups that reliably shorten payment cycles for freelancers and small businesses.