Who this is for
Subject tutors (maths, languages, music), test-prep tutors (SAT, ACT, GMAT, GRE, IELTS), academic coaches, small learning centres, and online tutoring freelancers invoicing parents or adult students directly.
What goes on a tutoring invoice
Student name and subject on the line. Parents often pay for multiple kids or multiple subjects. Spelling out the student and subject prevents confusion. Line format: Tutoring sessions, SAT Maths, May 2026.
Session count, not hours. Most tutors price by session (typically 60 or 90 minutes), not by the hour. Use quantity for number of sessions and rate for the per-session fee. If you do charge hourly, note the session length in the description.
Cancellation policy in the Terms block. The standard: "Sessions cancelled within 24 hours are billed at full rate". This is non-negotiable for tutors. Without it, you lose disproportionate income to last-minute cancellations from parents whose week just shifted.
Package pricing option. A common offer is "10 sessions prepaid for the price of 9". It encourages commitment and smooths your cash flow. Mention it in Terms even if it is not applied on this invoice.
Materials line
Workbooks, practice tests and online subscriptions add up over a tutoring relationship. Either pass them through at cost (recommended) or include them in your per-session rate. Putting them as a separate line keeps the maths transparent for the parent.
How to use this template
- Open the tutoring template.
- Replace placeholders with student name, subject and month.
- Set quantity to the number of sessions, rate to your per-session fee.
- Add or remove the materials line based on the month.
- Download the PDF and email to the parent or billing contact.